Identify
Counsel, clients and vendors should meet prior to data acquisition so they may properly map the network(s) in question. This process identifies all relevant data sources and lays the groundwork for collection.
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Data Identification
DSi’s Data Identification process begins with location mapping, during which information is gathered about each place data is stored, the type(s) of data and who has access to it. This mapping process involves internal corporate IT/IS staff, counsel and consultants. Topology is determined for network devices, such as computers and servers (including Sharepoint and virtual machines); departments within the Company, such as sales and customer service; and individual custodians. For individual custodians, the diagram identifies computers, network access, mobile devices, email and any additional approved storage.
The reason for mapping locations is two-fold: 1) quality control and 2) defensible collection. The internal audit of all systems and custodians allows us to analyze the ways data is created, moved and archived. We can also identify any potential obstacles in collecting and processing the data, ensuring that our process has been customized to fit your needs and is sound and efficient. That means we can collect only what is necessary and can validate the collections.
We will assist you in conducting a thorough interview process with each custodian to identify data. This process begins with a standard questionnaire that is then customized, based on the information gathered, to confirm we have a complete inventory on the data from each department and custodian.
DSi’s data identification process establishes a thorough procedure for subsequent data collections, ensuring they are handled expediently, defensibly and cost-efficiently.
Litigation Holds
DSi will work with you to create a process to implement litigation holds. This will include the ability to create, assign and track the distribution and response to litigation holds, as well as to schedule any reminders.
Click above image to download, or view, DSi's Custodian Interview Questionnaire
Common Data Sources:
- • Computers – PCs and laptops
- • Servers/Network
- • Virtual servers
- • Email – including email servers, local and network locations, archives and webmail
- • Sharepoint
- • Phones, PDAs
- • Voice mail
- • Social media
- • GPS devices
- • Cameras
- • CDs, DVDs, flash drives, floppy discs, backup tapes and other media
